STREAMLINE INTERACTION & APPROVALS
WITH THE VENDOR MANAGEMENT MODULE
The InstantQMS™ Vendor Management module features a portal designed to make it possible for virtual biotech companies like yours to work seamlessly with your vendors and appropriate internal users. Collaborate, edit and approve quality documents and contracts from a clear and simple dashboard for the most streamlined process possible.
In keeping with the InstantGMP™ system, the Vendor Management feature offers guided workflows, integrated forms and autonomous operations coupled with off-line signatures, making this the fastest way to get started in managing quality for a company in the preclinical to early clinical stages of development.
PRELOADED WITH QUALITY FORMS
EASY TO CUSTOMIZE TO YOUR NEEDS
The Vendor Management feature comes complete with a full set of quality activity forms—all completely editable—designed to meet the needs of all biotech and biopharmaceutical manufacturers:
Start with forms from the default list provided, or create your own.
As you customize, you can choose to work in form view, or switch to html to adjust the form’s finished appearance.
Versions are saved uniquely and tracked as individual editors make changes; all versions can be viewed by other editors until all are satisfied.
E-Mail reminders act as prompts for vendor management activities such as editing, action items, review and approval. Once approved, PDF versions of forms are sent to reviewers.
After final sign off, each form is automatically assigned a unique number and added to the Document Management System, along with a record of approvers and reviewers and relevant dates for future traceability.
EASY MANAGEMENT OF VENDORS WITH
AT-A-GLANCE ACTIVITY VIEW
The Vendor Management module’s collaborative online environment enables sharing, review and approvals between internal users and the “External User”—a designated system role set up for contractors or suppliers who will have access only to their own Vendor Management Activities. Vendors have limited access so they can edit, review and approve forms assigned to them.
Designated internal users can access the Vendor Details as well as their status, type, and all campaigns and activities, from one tabbed screen.
controls the material purchased from them based on their status (active, qualified, non-qualified, in-process, in-review, in-approval, verified). Vendor Management allows you to restrict purchases only from qualified or verified vendors.
hold all the documents and activities between you and your Vendor. Examples include audits, qualifications, quality agreements, NDAs, inspections or contracts. At any time you can view the status as well as the responsible person for that campaign.
provides easy hyperlinked access to all final forms and documents, along with complete records of approvals and dates.
