Inventory Management
Improve visibility & traceability
IN INVENTORY MANAGEMENT
Setting up and maintaining efficient, streamlined Inventory Management in your manufacturing operation is essential for reaching quality and profitability goals. In regulated industries like pharmaceuticals, biotech, CBD and related industries, it is critical that the tools and processes you choose also help you manage compliance.
InstantGMP™ software sets the stage for your highest-quality process by bringing you a combination of powerful advantages in inventory management and organization:
ENSURE SMOOTH PRODUCTION
WITH MATERIAL REQUIREMENTS PLANNING (MRP)
Regardless of industry, manufacturing is a meticulous, detail-oriented process. There are so many opportunities for production to go wrong—or even come to a complete halt. The process is further complicated for companies within regulated industries or for those who wish to comply with Good Manufacturing Practices (GMPs).
Reduce Margin of Error – Streamline Production
The Material Requirements Planning (MRP) feature built into InstantGMP™ all-in-one manufacturing & quality software unites all production planning & purchasing activities to virtually eliminate:
- incorrect inventory counts
- inventory errors and confusion
- duplicate purchase orders
- production interruptions
With Material Requirements Planning you’ll be able to anticipate and link all steps in your process:
- Calculate stock needed for production
- Ensure materials are available for planned production
- Stage materials for production
- Link specific inventory within picklists to production
- Update real-time inventory levels based off of all activities within the software
- Transfer a planned batch’s Bill of Materials (BOM) to purchase orders
- Tie a vendor to a material to expedite the ordering process
- Enable personnel to order and allocate stock to different locations, projects or picklists
- Add alert levels, reorder levels & lead times to the inventory low-level report
- Send both an Alert Level Report & Recorder Level Report to select personnel as scheduled
ACHIEVE UNPARALLELED INVENTORY
MONITORING & MANAGEMENT
The Inventory Management module within InstantGMP™ puts advanced capabilities into your team’s hands through easy-to-monitor and manage functionality in a common dashboard format.
MONITOR INVENTORY, USAGE AND RELATED DETAILS:
- Complete traceability through inventory history and digital signatures
- Real-time status and use updates for all inventory
- Searchable inventory by status, requisition/purchase order, and receipt records
- Expiration alerts for out-of-date inventory to prevent expired materials from being used
Remove guesswork, missed steps and incomplete documentation with powerful capabilities including:
- Inventory Picklist
- Partial Receipts and Split Lots
- Barcode Scanning
- Scale-Up/Down Calculator
MANAGE materials, documentation and more:
- Automatic numbering of unique part and receipt numbers for every item in inventory
- Attach documents to received inventory, COAs, test results, and other documentation
- Quality controls including Use by Date, Retest Date, and Expiry Date for each receipt of each individual material
- Inventory allocation to Projects or Customers for enhanced management and organization
- Import function to seamlessly load in inventory from a legacy system
- Robust inventory control from a single Inventory Overview screen:
- Change Bin Locations
- Use inventory
- Partially receive materials
- Split inventory lots
- Allocate inventory to projects
- Change a material’s status
- View complete history of inventory
- Leverage barcode labels for time-savings and to prevent errors
SAVE TIME AND INCREASE CONTROLS
WITH INVENTORY PICKLIST
The Inventory Picklist feature of our InstantGMP software streamlines inventory use for pharmaceutical, biotech, CBD and other related manufacturers—especially helpful as the need to manage many SKUs grows.
- Every Picklist item is tied to a Material ID, Vendor Lot, Receipt & Batch Number
- Only QA approved inventory can be dispensed
- While users direct activity, picklist ensures materials are not used elsewhere; here’s how:
- Users allocate materials or components—or “Pick” the inventory—and reserve it for a future/specific batch, or for other purposes like creating assemblies or kits
- Individual picklists are tied to a pre-production step called Projects that connects the picklist with a batch
- Users can add in their own production numbers for tracking
- And users MUST apply their Part 11 compliant digital signature at every major step
- Picklist automatically transfers items to the Batch Production Record (BPR) and checks them against the Bill of Materials (BOM) to verify that there is enough stock to avoid delaying production; here’s how:
- Picklist overview screens keep your team in the know
- As Materials are used in production, records are automatically created in the inventory history screen, providing real-time updates & dynamically staying up to date
- Use a barcode scanner to scan material labels and record the weight to guarantee the right materials and amounts are picked
- Dispensed materials have forward & backward traceability to the batches where they were used
- A Batch Production Record cover page auto-populates with information from the MPR including picked items
SIMPLIFY RECEIVING & TRACKING
WITH PARTIAL RECEIPTS & SPLIT LOTS
InstantGMP software users can rest easy if they need to accept partial receipts and split lots into inventory:
The system can generate multiple receipts for materials, easily allowing for partial receipts and split lots.
Materials can be further split from the Inventory Management feature, and received materials can easily be moved.
RAMP UP EFFICIENCY
WITH BARCODE SCANNING
InstantGMP’s barcode scanning function provides users with many ways to speed operations and significantly reduce errors that cost both time and money. Here are the most popular ways users integrate the scanning function into their processes:
- Generate User ID badges
- Sign electronically for key steps
- Create material status labels
- Update Material statuses
- Record inventory use
- Approve Master Production Records, Device Master Records, Device History Records, and Batch Production Records
- Integrate equipment to streamline inventory weight capture during production
- Change bin locations
- Split materials into different lots
See the power of InstantGMP™ barcode scanning:
PREPARE SHIPMENTS
WITH SHIPPING MANIFESTS
InstantGMP’s shipping manifest function provides users with many ways to prepare shipments and significantly reduce errors that cost both time and money. Here are the most popular ways users can use the shipping manifest function in their processes:
- Select a Shipper, a Receiver, a Vehicle, and the materials to be shipped
- Record inventory usage in real time
- Sign electronically for key steps
- Generate shipping manifest PDFs that are sent with the shipment
- Keep track of all processes and signatures in a History Log
- Trace shipments backwards to inventory and forward to customers
See the power of InstantGMP™ Shipping Manifest:
