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Document Management

Home Features Document Management System

Organize, Manage, Access Documents that are integrated throughout the application

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Comprehensive document control solution, empowering organizations to manage documents effectively throughout their lifecycle. With centralized repository, automated workflows, version control, and search capabilities, teams can collaborate efficiently, ensure compliance, and reduce the risk of using outdated documents.

Document Management

Centralizes Document Repository

  • Stores, manages, and controls all documents in a centralized repository.
  • Ensures easy access, version control, and collaboration across teams.

Manages Document Lifecycle

  • Supports the entire document lifecycle from creation to obsolescence.
  • Maintains control and compliance throughout document processes.

Implements Version Control

  • Tracks document versions and maintains revision history.
  • Accesses previous versions for traceability and regulatory compliance.

Automates Review and Approval

  • Automates document review and approval workflows.
  • Streamlines review cycles and ensure timely distribution.

Sends Document Change Notifications

  • Send real-time notifications for document revisions or updates.
  • Ensures users are aware and facilitates seamless transitions.

Enhances Search and Retrieval

  • Offers robust search and retrieval functionalities.
  • Enables quick access to specific documents based on keywords or metadata.

Easily Integrates with the rest of the application

  • Seamlessly links controlled documents with Master Production Records, Batch Production Records, Specifications, Room and Equipment Logs and Training Logs.
  • Allows use of Word docs, excel files, videos, and any other type of electronic file.

Organize All Record Types with Secure & Traceable Access

  • Simple User Interface

    Users can see all document information such as version number, status, effective date, etc. at a glance.

  • Fast, Easy Review/Editing

    When a user receives an e-mail notification, a link takes them directly to the file that needs attention; interactive icons allow users to print a cover page, version up, and copy records.

  • Digital Signatures

    Users sign with their digital signatures or sign by scanning their secure barcoded personnel badge to generate a part 11 compliant signature.

  • System Notifications

    Approvers are notified by email when a document is ready for review or approval.

  • Detailed History

    Users can view a document’s history that includes information about what was changed, by whom, where, and when.

  • Standardized & Customizable Nomenclature

    Each document has a classification, type, and an assigned sequential number to ensure each document record is unique and easily searchable. Classifications and types can be customized by the user.

  • Batch Record Connection

    Documents are hyperlinked within Master Records and Batch Records.

  • One-Click Batch Record Updates

    When a controlled document is versioned up, its status is shown in batch records where Master Production Records can be updated with new document versions with a single click.

  • Interactive, On-line Documentation Creation

    A collaborative, secure process to generate content.

Learn More about our InstantGMP PRO System

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A member of our team will discuss your requirements and our capabilities.

All InstantGMP Features

InstantGMP simplifies the documentation and approval procedures for quality processes. It provides inventory control, streamlines production, and elevates the overall quality of finished products while ensuring unwavering GMP compliance.

Electronic Batch Records​ Inventory Management​ Quality Management​ Document Management​ Equipment Log​ Learning Management​ AI Insights Bar Code Scanning​ Split Lot Receipts​ Pick List​ Scale Integrations​ API Specifications​ Vendor Management​ Room Logs​ Dynamic Fields

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